Roundspeak meetings are effective meetings, with a clear effective structure and with space for listening to all.
You get clarity, new ideas, simple solutions and you leave the meeting with more energy.
The essence of a standard meeting:
We start with a Check In:
What do you need to be here with attention?
What do you need to leave this meeting with satisfaction?
DIVIDE THE ROLES
In Roundspeak, we are all taking care to have a good meeting. And some have a specific role, to serve the process.
- Conversation leader
- Note keeper
- Time watcher
- Process keeper
MAKE THE AGENDA TOGETHER
The meeting is a meeting of all the team members. Everyone brings in what is important for them. Making the agenda together is part of the preparation for processing later on, and creating clarity.
Two questions that help:
What is your point about, in one or two sentences?
What kind of point is it: first exploration/deeper exploration/decision making/announcement/check?
When we have heard all information of everyone, we organize the points into an order that fits for this meeting.
We work in rounds. A round is a structure that gives everyone the space to speak, without being interrupted. And it gives space to listen to what is said.
A round is open, and limited at the same time: everyone gets the space, and there is an end.
Decisions are taken by consent (everyone agrees, or at least doesn’t have an objection), by a clear and effective structure that turns objections into improvement of the decision.
Do you have feedback on the meeting?
Did you get what you needed?
What do you take with you from this meeting?
|Mainly talking||More listening|
|I am more right than you||Everyone is right, seen from his/her point of view|
|A few or most votes count||All votes count (with an effective procedure)|
|Trying to make a point||Being heard|
|Going against each other||Adding to each other|
|A few people who talk much||Everyone gets the space to say what is meaningful|
|Unclear personal agenda’s||Clear purpose and intentions|
|Leaving with less energy||Leaving with as much or more energy|
|Resistance afterwards or unclarity in the execution of the decisions||Clear decisions with a purpose and ownership|